What is Microsoft word?

It's used for Documentation

What is Documentation?

Printing or Publishing Books, Magazine, Newspaper, Envelope, Chapters or Notes, CV or Resume, Proposals, Letters and Applications.

 

Microsoft word is a word processor.

What is Word Processor?

Those programs which can be used to check spelling and grammar is called word processor.

Example: - Word Star, Open Office, Ms Word

How to open Microsoft Word?

Step 1

Start ORB or Start MenuàAll ProgramsàMicrosoft OfficeàMicrosoft Word

Step 2

Runàtype the codeàWINWORDàPress Enter

Step 3

Start ORB or Start MenuàAll ProgramsàMicrosoft OfficeàRight click on Microsoft wordàPropertiesàGeneral Tab

Give A_Z or 1_9 in Shortcut keyàpress ok

                Example: - I give "W" letter it will become as Ctr+Alt+W shortcut for word

Microsoft Word Environment:

1.       Title bar

a.       Caption Buttons (Close, Restore Down/Maximize, Minimize)

b.      Office Button

2.       Quick Access Toolbar

3.       Ribbons

a.       Sub grouped command

b.      Ribbon Dialog Launcher

4.       Vertical and Horizontal Ruler bars

5.       Vertical Horizontal Scroll Bars

6.       Zoom Slide Bar

7.       Page Layout Sections

8.       Status Bar

Different between Microsoft word 2003 and Microsoft word 2007

1.       Word 2007 can't be open in word 2003, but word 2003 can be opened in word 2007

2.       Word 2003 extension is "*.DOC", but word 2007 extension is "*.DOCX"

3.       Word 2003 has menus, but Word 2007 has Ribbons.

4.       Word 2007 has live preview, but word 2003 doesn’t have.

5.       Microsoft word 2007 checks three kinds of error but Microsoft word 2003 check only two errors

Example: - word 2007 checks Spelling, Grammar and contextual grammar error

a.       Spellingà My keybord (My Keyboard)

b.      Grammarà I Has pen. (I have pen)

c.       Contextual GrammaràHe is coming their. (there)

Word 2003 checks Spelling and grammar only

How to print all shortcut of Microsoft word 2007:

1.       View ribbonàMacroàView Macros (Alt+F8)

2.       Choose "word commands" in "Macros in"

3.       Type "List Command" in "Macro Name"àRunàOK

4.       All shortcut will be listed in your page

 

 

Quick Access Toolbar: - It used to access a command very fast and easily.

Condition for paste as Hyperlink command

1.       Save File

2.       Copy the text of saved File

Without Ctr+Click key click on click on hyperlink:

1.       Office buttonàword optionàadvanceàuncheck "Use CTR+Click to follow hyperlink"àOK

Different between picture (windows metafile) and picture (enhanced metafile)

1.       Picture (Windows Metafile): - Those pictures which are created with hands or painted with brushes.

2.       Picture (Enhanced Metafile): - Those pictures which are took or captured with digital camera is called picture (enhanced metafile).

 

Clip board: - Microsoft word memory (Cut or Copy)


 

Line spacing shortcuts:

1.       Normal Space    CTR+1

2.       Double Space     CTR+2

3.       Official Space    CTR+3

Go to Command:

Is used to navigate from one place to another place in Microsoft word document.

Go to command shortcut: (CTR+G)

Smart Art:

Is used for presentation and advertisement or banners or brochures.

Chart:

Is used for graphical data representation.

Ø  Chart is an embedded command, because it lies in Microsoft excel program.

How to save a file without word program:

1.       Click on hyperlink command in insert ribbon

2.       Click on create new document

3.       Click on change button

4.       Select a location for the file

5.       Give a name for the fileàclick on OK button

6.       Type your text and then close the file

Text Box:

Text box is used for free hand text in word document.

Text from File:

This command is used to insert many text files into a single document.

Date and Time

We can insert two types of date and time in Microsoft word.

1.       Static date and time: (It can be changed with computer date and time for that we should check “Update automatically” with inserting date and time)

2.       Dynamic date and time: (It can’t be updated with computer date and time)

Field:

Field is the customization of all commands of Microsoft word.

Field command shortcuts:

To show the code {Alt+F9}

To run the code {F9}

To the area for field {Ctr+F9}

How to make table of contents with field?

 

1.       Apply headings on texts

2.       Press (CTR+F9)

3.       Type the code (TOC)

4.       Press F9

Footnote: (locate in page foot note or page bottom)

Endnote: (locate in document end note or document bottom)

 Citation: (means Signature)

Bibliography: (Full Information of a book or author in few lines is called bibliography)

Caption: (A temporary of name index command and index command can be used for books, glossary, word and meaning)

Mailings Ribbon:

Ø  This ribbon is used to send, print and edit a single message to many users.

Ø  Mailings ribbon stores all records in Microsoft Access file.

 

How to start mail merge:

1.       Click on “Start mail merge”àClick on “step by step mail merge wizard”

2.       Check “letters” and click on “Next: Start document”

3.       Check “use the current document” and click on “Next: select recipients”

4.       Check “Type a new list” and click on “Create…”àclick on “customize columns”àdelete all field names and add your choice field names then press ok

5.       Fill your informationàOKàsave your mail merge record with any name

6.       Click on “Next: Write your letter”àclick on “Next: Preview your letters”

7.       Click on “Next Complete the merge”àclose the “Mail Merge” panel at right side

8.       Click on “Insert merge field” to insert your field names

9.       Click on preview result to see the result

10.   To print in individual documentàclick on finish and mergeàclick on “edit individual documents" command

11.   OK

 

 

Track changes:

Ø  Track means to show.

Ø  Track changes shows changes of other users in the document.

Compare document:

This command compares two documents with each other and shows the changes in the both pages.

Macro:

Macro is used for recording purposes.

Macro can be record by three Methods.

1.       By Name

2.       By Shortcut

3.       By button


 


What is Microsoft Power Point?

Power point is a program of Microsoft office, which is used for presentation and animation.

What is presentation?

Presentation means to present something in details.

What is animation?

Means to move text object, picture from one place to another place is called animation.

Environment of Power Point:

1.       Title bar

d.      Caption Buttons (Close, Restore Down/Maximize, Minimize)

e.       Office Button

2.       Quick Access Toolbar

3.       Ribbons

a.       Sub grouped command

b.       Ribbon Dialog Launcher

4.       Vertical Horizontal Scroll Bars

5.       Slide or page or document

6.       Slide outline

7.       Notes page area

8.       Zoom Slide Bar

9.       Page Layout Sections

10.   Status Bar

Slides from Outline:

Slides from outline means to get text from Microsoft word, notepad, WordPad or other program to power point.


 


What is printer?

Printer is an output device, which is used to print something or it is used to give hard copy of soft copy.

Soft Copy: - Program writing

Hard Copy: - Whenever you print something

We have two kinds of printer installation:

1.      Local printer (local printer is a printer, which is used for one computer)

2.      Network printer (A printer, which is used for many computers)

 

Ø  Printer has a memory is called “Spool” and the memory of printer is not greater than 512 M.

Ø  Printer works on a port (Lpt1 port) or Lpt1 port is equal to USB port.